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Tobren Operations Docs

The schedule board

The Schedule page is where you plan flights before you fly them. It answers “what are we planning to fly” — the actual record of what happened lives in flight logs.

Schedule is one of the switches under Settings → Modules. If it’s off, this page (and Events, which builds on it) is hidden — nothing else changes, and turning it back on brings everything back.

Views

The schedule board offers several lenses on the same underlying data:

  • Upcoming / Past — a flat list of scheduled flights.
  • Day / Week / Month — a calendar, anchored to a date. Switching views keeps your anchor date; the calendar only fetches the visible range, not your whole schedule history.
  • Resources — a lane view: each row is an airframe or a crew member, time runs across, so you can see what’s already committed on a given day before you assign it to something else. Aircraft lanes read from the actual schedule, so a gap really is a gap. An untracked or unknown crew lane is labeled as such rather than silently reading as “free.”
  • Events — the browse view for events, when the Events module is on.

Scheduling a flight

Click Schedule flight and fill in:

  • Aircraft — a dropdown populated from your fleet.
  • Scheduled start — a date and time.
  • Crew, purpose, and location, as needed.

Submitting creates the scheduled flight and the form closes. On the calendar views, clicking a specific day opens the same flow pre-dated to the day you clicked.

Subscribing from an outside calendar

Settings → Calendar feeds issues a tokenized subscription URL (.ics) that Google Calendar, Apple Calendar, or Outlook can subscribe to — scoped to the whole org, one aircraft, or one pilot. This is a planning view, not a notification: outside calendar apps poll a subscribed feed on their own schedule, which for most of them is every several hours, not instantly, so it is not how crew learn a booking was just made or changed — use the in-app schedule or an alert for that. Revoking a feed’s URL in Settings stops it immediately; the list keeps revoked feeds, dimmed, so you can see which link was cut and when.

From plan to record

Completing a scheduled flight is not the end of the story — it’s the start of the flight log for that flight. The schedule entry itself never “locks”: it’s disposable once it’s done its job of seeding the log with the crew, aircraft, and plan you set up ahead of time.