Events

An event is the container for a multi-aircraft show, mapping job, or training session: one site, one date window, a reserved fleet, an assigned crew, and its own checklists. It’s optional — a solo operator scheduling one flight never needs to touch it.

Events is a switch under Settings → Modules, and it depends on Scheduling being on. Turn Scheduling off and Events goes with it; turn Scheduling back on and your Events choice comes back exactly as you left it.

Reaching an event

Events live inside the schedule board — the Events view lists them, and clicking New event starts the create wizard. An individual event’s own page (its detail, layout, and live board) is a drill-in from there, not a separate top-level list.

Reserving aircraft

Add aircraft to an event as reservations, individually or as a whole fleet group in one step — Fleet → Groups → Schedule as a unit starts the create wizard with every member of that group already selected. Each reservation has a flying / spare toggle: a spare stays reserved and visible on the event, it’s just flagged as not flying — useful when you bring backup airframes that might not fly. A flying reservation can be substituted for a spare if a plan changes on site.

Assigning crew

Crew attach to an event with an event role describing what they’re doing at the event, distinct from their day-to-day permission role or their flight-crew role on any one log:

• Inventory — scan airframes in and out.
• Inspector — run the pre-flight checklist.
• Maintainer — maintenance tasks.
• Battery / charging
• Load-out
• Pilot / PIC

Physical layout

For a show with a real field grid, the layout page (linked from the event) lets you lay out rows and slots and assign each airframe a position. It has two modes: assign an airframe to a cell, or select and claim a slice of cells (a row, a column, or any set of positions) for a task — so a crew can divide the fleet before splitting up to work it.

Starting flights

Start flight on the event creates one flight log per aircraft currently marked flying — each stamped with the real start time and linked back to the event. A show with 20 flying airframes and 2 spares produces 20 logs from one click, not one at a time.

Live board

The event’s live board is a read-only, big-screen-friendly view of the field grid, colored by each airframe’s prep status. It’s an authenticated page, meant for a dispatcher’s own browser (or a TV signed into that browser) — not a link you’d share outside your org.

Checklists in context

Checklists tied to the event, to one airframe, or to a sortie run from the event page — no separate ID lookup. A Check all control lets you tick every item on one airframe in one action, which matters when you’re doing this dozens of times. See Checklists.

Closing an event

Closing an event surfaces a pack-out checklist for anything that hasn’t been confirmed back in — so wrapping up doesn’t quietly skip inventory.

What’s next

• Run a checklist against an event or an airframe → Checklists
• Who can do what at an event → Crew & roles
• Link an event to the paid work it belongs to → Jobs