Skip to content
Tobren Operations Docs

Fleet

Fleet is your aircraft registry: what you have, what state it’s in, and what it’s doing. Find it under Fleet in the nav.

Fleet is part of the always-on compliance floor — it isn’t behind a module switch.

Registering an aircraft

Add aircraft takes:

  • Model — picked from the platform catalogue, grouped by manufacturer.
  • Registration — the FAA registration number.
  • Nickname — what your crew actually calls it.
  • Serial number.
  • Ownership — Owned, Leased, Borrowed, or Managed.
  • Provenance — see below.

Registering, editing and archiving an aircraft require Admin.

Provenance (NDAA / Blue UAS)

Each airframe carries a provenance declaration: NDAA compliant, Blue UAS, Covered List, or Unknown. It answers “which airframes can fly this contract” when a federal or enterprise client asks, and it prints on compliance reports — including the PDF.

Provenance is self-declared. Tobren Operations records exactly what you assert; there’s no external verification source behind it. Unknown is a legitimate answer and a better one than a guess.

Status at a glance

Every airframe shows one status: Grounded, Maintenance overdue, Maintenance due soon, or Airworthy. A manual grounding always wins — if you grounded it, that’s what you see, whatever its maintenance items say.

Ground an airframe with a reason, and return it to service when it’s fixed. Both need at least Member.

Groups and tags

  • Groups organize airframes into sets — a show fleet, a survey fleet. The Fleet page has its own Groups tab and a group filter, and a group is its own compliance report scope. Schedule as a unit on a group starts the event create wizard with every member of that group already reserved, instead of adding them to the event one at a time.
  • Asset tags attach your own tag or barcode value to an airframe, from a card on its detail page. The same card generates a printable QR code for the airframe — rendered inline, with no external service involved at render or print time.

The fleet table filters by search, tag, status, provenance and group.

Scan to jump

Scan resolves a scanned tag or QR code straight to that airframe’s page — the flightline flow where you’re holding the aircraft, not a laptop.

Camera scanning uses the browser’s own barcode support where it exists, entirely on-device. Where it doesn’t — or if the camera is unavailable — manual entry is always there, so the flow never dead-ends.

Bulk actions

Select several airframes in the fleet table and act on all of them at once: ground selected, return selected to service, or assign selected to a group.

One bad airframe never blocks the rest of the batch — anything that failed is listed individually, so you know exactly which ones need a second look.

Availability

Before you book, Tobren Operations tells you what each airframe’s day looks like for the window you’re choosing. The event wizard’s aircraft step and the schedule flight form both annotate their pickers with:

StateMeaning
AvailableNothing found in that window.
ConflictedAn active scheduled flight or a live event reservation overlaps.
GroundedThe airframe is grounded.
Access expires before windowYour access to it runs out before the flight does.

Conflicted is the soft one — it’s a warning, not a block. Sometimes you mean it.

Crew restricted to own assignments only see that an airframe is busy and when, but not whose flight it is. See Crew & roles.

The aircraft page

An airframe’s own page has tabs for:

  • Overview — its details, provenance, hours, and applying a maintenance template.
  • Calendar — what this airframe is doing.
  • Maintenance — its items and service history. See Maintenance.
  • Documents — registration, manuals, anything filed against it. See Documents.
  • Access — who else can see it, when you’re the owner.

Sharing an airframe with another organization

An aircraft can be shared with another Tobren Operations organization — the case where you lease an airframe out, borrow one, or fly someone else’s on contract.

From the Access tab, share by the target organization’s exact slug or an owner/admin email address — acme-drones or owner@acme.com. Sharing grants Operator access.

  • There’s no directory and no search. You share with an organization you already know how to identify; nobody can browse the platform’s tenants.
  • A share that doesn’t resolve and a share you aren’t entitled to make return the same answer, deliberately — so the feature can’t be used to probe whether an organization exists.

The Access tab lists every grant on the airframe and what state it’s in:

  • An active grant can be revoked, with a confirmation — it cuts another organization’s access the moment you do it.
  • A lapsed grant shows when it lapsed, and Renew puts it back with the same access type. Renewing reconnects the original grant’s history rather than starting fresh, which is what you want across repeat engagements.
  • A grant nearing its expiry raises an alert.

Sharing, revoking and renewing all require Admin. Only the airframe’s owning organization can grant access to it.

What’s next